Can the AI leasing assistant connect to Yardi, Entrata, or RealPage?

Usually, yes, but access depends on your account. Most property management systems open their APIs through a partner or interface program, and some plans include it while others don't. Where there's no API access, we use the availability feed your listings already run on, or a scheduled export, so the assistant's answers stay current.

How is this different from the AI leasing tools we can subscribe to?

Subscription AI leasing tools are quick to switch on and work well for many portfolios. A custom build makes sense when you want the assistant to follow your exact leasing process, connect to systems the subscription doesn't support, use your own brand voice, or keep the conversation data in your own database.

Does an AI leasing assistant follow Fair Housing rules?

It's built to. The assistant answers only from the property's published facts and policies, gives every renter the same information, doesn't steer anyone toward or away from units or neighborhoods, and never screens, approves, or denies an application. We review the transcripts with you after launch to catch anything that needs fixing.

Yes, once the renter has agreed to receive texts. We record that consent, honor stop requests straight away, and keep texting to the hours you set, in line with the rules for business texting in the US.

How much does a custom AI leasing assistant cost?

It depends on the channels, the number of communities, and the systems it connects to. Our AI chatbots and agents start from $700, and our app development cost calculator gives a first range for a bigger build. We confirm a fixed price after a short call.

How long does it take to launch?

A first version for one community, answering questions and booking tours, is usually live within a few weeks. Adding more communities, channels, and integrations after that depends on how many there are.

Solutions

AI leasing assistant development for apartments

Answers renters day and night, books tours from live availability, and hands warm leads to your team.

Quote my leasing assistant See our work

Renter texting an AI leasing assistant from her apartment to book a tour

Renters message at 11pm, ask the same five questions, and move on to the next building if nobody answers. We build a custom AI leasing assistant that replies by web chat, text, and phone using your real units, prices, fees, and pet rules, books the tour straight into your leasing calendar, and follows up after the visit. Your leasing team still makes every decision on applications. The assistant takes the repeat questions and the after-hours inquiries off their plate, and hands each renter over with the full conversation attached.

Part of our real estate and proptech software work.

What we build

What an AI leasing agent handles for your communities

After-hours inquiries

Most apartment searches happen in the evening. The assistant answers questions and books tours while the leasing office is closed, so the lead is waiting for your team in the morning instead of gone.

Single communities

One building with a small leasing team that can't sit on the phone all day. The assistant covers the questions about rent, parking, pets, and move-in dates that take up most of the day.

Multifamily portfolios

One assistant across every community you manage, answering for the right building each time and routing the renter to that building's leasing team and calendar.

Lease-up at new buildings

Hundreds of inquiries in the months before move-ins start. The assistant answers them all, collects move-in dates and budgets, and fills the tour calendar as units open.

Renewals and current residents

Reminders before a lease ends, answers to common resident questions, and a handoff to the office for anything that needs a person, such as a renewal offer or a maintenance emergency.

Property management companies

A shared assistant for a management company's own site and listings, which hands owner questions and renter questions to the right people.

What's included

AI leasing tools built into your leasing workflow

Answers from your real data

Units, rents, fees, pet policies, and parking pulled from Yardi, Entrata, RealPage, AppFolio, or your own system, so the assistant never quotes a unit that's gone or a price that changed.

Tour booking

In-person, self-guided, or video tours booked straight into your leasing calendar, with the unit and the renter's questions attached for the agent who gives the tour.

Text, web chat, and phone

One assistant on your website chat, on SMS, and on your leasing phone line, with the same answers on each and one conversation history per renter.

Follow-up that stops when it should

A reminder before the tour, a check-in after it, and a nudge to apply, sent only to renters who opted in to texts, and stopped the moment they reply stop or book.

Human handoff

Anything the assistant shouldn't answer, such as an application decision, a complaint, or a legal question, goes to a person with the full conversation, so the renter never repeats themselves.

Fair Housing guardrails

Answers stick to the property's facts and policies. The assistant doesn't steer renters toward or away from units or neighborhoods, and it never approves, denies, or screens anyone.

Leads in your CRM

Every conversation, tour, and outcome written back to your property management system or CRM with its source, so you can see which listings and ads bring in leases.

Transcripts and reporting

Every chat and call logged and searchable, with a dashboard of the questions renters ask most, so you know which answers to add to the website.

The renter's path

From a late-night question to a booked tour

Each step happens in minutes, at any hour, and a person takes over whenever it matters.

Step 1

Renter asks

By chat, text, or a call to the leasing line.

Step 2

Answer from live data

Real units, rents, fees, and pet rules.

Step 3

Tour booked

Straight into the leasing calendar.

Step 4

Reminder and follow-up

Only for renters who opted in.

Step 5

Handoff to your team

With the whole conversation attached.

Step 6

Logged in your CRM

Source, tour, and outcome recorded.

Our approach

How we run this engagement

Discovery

Walk through your leasing process, the questions renters ask most, where leads go today, and which property system holds your units and prices.

Design the conversations

Write the answers, the tour flow, and the handoff rules with your leasing team, including what the assistant must never say.

Build and connect

Build the assistant, connect it to your availability data, calendar, and CRM, and test it against real renter questions before anyone outside sees it.

Launch and tune

Go live on one community first, review the transcripts every week, and fix the answers that missed before rolling out to the rest of the portfolio.

Tech we use

Built on a proven, modern stack

OpenAI

Understands renter questions and writes natural replies, limited to your property's facts.

Twilio

Handles texts and calls on your leasing number, with opt-in and opt-out tracking.

Python

Runs the assistant's logic, the availability sync, and the handoff rules.

PostgreSQL

Stores conversations, tours, and lead outcomes for every community.

Next.js

Powers the chat on your website and the dashboard your leasing team uses.

AWS

Hosts the assistant with the uptime a leasing line depends on.

Questions

AI leasing assistant questions

Can't find what you're looking for? Reach out and we'll answer directly.

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An AI leasing agent answers renter questions about units, rent, fees, pets, and parking, books tours into your leasing calendar, sends reminders and follow-ups, and hands the renter to your team when a person is needed. It doesn't approve applications or make leasing decisions. Your team still does that.